The DocTech Blog

Integrated Cloud Environment

                                                                           

Unlock new Scanning productivity.  The Integrated Cloud Environment (ICE) gives you more productivity from your ICE-enabled Lanier device without costly or complicated software. Save time by scanning directly to email or to more than 20 popular cloud apps — including Google Drive™, Dropbox™, Office 365™ and more. Eliminate the need to re-type paper documents by using Optical Character Recognition (OCR) to convert to editable digital file formats — including PDF, Word® and Excel®. Enable simple, efficient mobile printing from tablets and smartphones. Tap into smart digital processes that make your job easier. Since ICE is a cloud service, you can get up and running with little to no IT involvement. We take care of the technology so you can just enjoy newfound productivity from your ICE-enabled Lanier device.

Easy way to go digital
Converting information on paper to digital documents can be tedious without the right tools. Trade time-consuming manual processes for scanning with automatic OCR and file conversion — all performed in the cloud. There’s no need to re-type documents or key in pertinent information. Scanned documents become searchable with editable text, making it even easier to find and work with documents that start out in hardcopy format.

Smart digital processes
All ICE packages help you benefit from document conversion to digital data, including common file formats like PDF, Word® and Excel®. But once documents are converted, the destinations, processes and handling needed can vary widely depending on the type of business using them. For example, a law office may have the additional requirement to upload scanned documents according to a defined specification for court filing or use Bates stamping to number the exhibits. Selected ICE packages include additional capabilities to address these types of unique business
requirements.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Ricoh USA, Inc., 70 Valley Stream Parkway, Malvern, PA 19355, 1-855-5-LANIER Lanier™ and the Lanier logo are trademarks of Ricoh USA, Inc. Ricoh® and the Ricoh Logo are registered trademarks of Ricoh Company Ltd. All other trademarks are the property of their respective owners. ©2017 Ricoh USA, Inc. All rights reserved. Lanier products and services are offered by Ricoh USA, Inc. and its affiliates. The content of this document, and the appearance, features and specifications of Lanier products and services are subject to change from time to time without
notice. Products are shown with optional features. While care has been taken to ensure the accuracy of this information, Ricoh makes no representation or warranties about the accuracy, completeness or adequacy of the information contained herein, and shall not be liable for any errors or omissions in these materials. Actual results will vary depending upon use of the products and services, and the conditions and factors affecting performance. The only warranties for Lanier products and services are as set forth in the express warranty statements accompanying them.
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Scanning in your business

Scanning converts paper information to digital information. The MFP has become the digital “On Ramp” for data and information in the office.  There are many ways to use scanning to improve your business processes:

 

Communication: Scan-to-Email allows you to deliver scanned documents directly to email addresses. Users simply enter email addresses into the control panel of the MFP. Scanned documents become PDF or OCR attachments. This allows you to get a document directly to the recipient’s desktop or mobile email. This streamlines communication, speeding up your business.  OCR (Optical Character Recognition) allows documents to be edited and text searchable.

 

Archiving: Scanned documents can be saved to a network folder or an Electronic Document Management System. This allows your paper documents to be stored, secured and backed up on your computer network.

 

Workflow: Scanned documents can be directed into a workflow. For example, consider a typical sales order process. The order is printed and signed by a customer.  Then, it can be scanned and routed to the accounting department to set up the account. The document can then be routed to the shipping department to fulfill the order. The shipping ticket is printed along with an invoice. When the invoice payment is received it is scanned and forwarded to the accounts payable department to record the payment and generate a commission. Your employees have instant access and notifications to the trail of the document throughout the process.

 

Automation: Many parts of this process can be automated using advanced scanning software. Bar Code recognition can be used to read bar codes off of documents and route them to the correct locations. Optical Character Recognition (OCR) can convert scanned text to editable text. This can be used to name or index the document. It could also create data that could be imported into your business software.

 

Multi-function systems provide a bridge between the paper and digital worlds we live in. Paper and digital documents are the key vehicles by which information flows through business

processes. When you can streamline the flow of this information you can deliver tremendous benefits.

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