Document Management

Document Management Systems

Document Management systems from Document Technologies give your Albuquerque office the ability to optimize the way you currently handle documents. There are a number of ways that Document Technologies can help improve your current document management system. All businesses have their own way of managing documents. Whether or not it is a traditional paper based document management program or a more modern digital system, there are ways that it can be optimized to increase employee productivity, increase security, and reduce costs.

Increase Productivity

Give employees the ability to search for documents, right from their desk. By reducing the amount of physical document storage in your office and making the switch to digital, your employees can get the most out of their time in the office.

Added Security

Digital document management adds multiple layers of protection to your documents. Document management systems allow you to set passwords and add permissions to each file, giving your direct control over who has access to each file. Added security helps you keep customer and employee information well guarded.

Cut Costs

Digital document management offers many benefits, including reducing the costs associated with printing. As digital archiving becomes more popular, more companies will begin to reduce printing and move towards a strictly digital document management system.

Contact us today to learn more about how we can help you implement a new document management system into your Albuquerque office!

Document Management

Schedule an appointment today to learn more about document management services for your business

Document Capture

Document Capture

Digital documents and archiving is the wave of the future, and businesses that are looking to improve their productivity and document security are turning to document capture services to create a digital archive. Whether you are a small business owner looking to get a leg up on the competition or are the owner of a large corporation looking to improve productivity and improve security, document capture is a great way to take your document processes to the next level. Offering unmatched scalability, document capture from Document Technologies is a powerful tool that is perfect for businesses of all sizes.

Many busineses utilize their existing copiers and multifunction devices as the primary on-ramps for documents into their digital archive. This allows you to easily maintain your archive and keep it up to date with all of your documents as they are created. In addition to simply uploading the files to your digital archive, document capture software allows you to tag documents appropriately, making them easy to search and retrieve with a few keystrokes on your computer.

Additional benefits of document capture include:

  • Flexibility to create your archive as you want it. Tag your documents in a way that is easy for your employees to search and retrieve them.
  • Utilize remote scanning, indexing and verification to maximize the flexibility of your system.
  • Take document security up a notch and implement the latest security tools, ensuring your data stays safe and secure.
  • Integrate with a software server to recognize users, automate

For more information on how your business can begin to implement document capture from Document Technologies, please contact us today!

Document Workflow

Document Workflow

Document Technologies can help you boost efficiency in your organization with an affordable and custom paperless solutions that save both time and money, contributing to the overall growth and success of your business. Regardless of industry, organizations that utilize document-intensive processes rely on the award winning GlobalSearch Content Management Suite to eliminate business inefficiencies.

Document Workflow

Schedule an appointment today to learn more about document workflow services for your business

Document Archive

Document Archive

Integrate GlobalSearch with your existing business equipment, including printers and scanning devices, to gain Archival, capture and retrieval support for advanced workflow automation. GlobalSearch fully automates the capture and indexing of archived documents to eliminate the need for user intervention while maximizing your return on investment.

Document Archive

Schedule an appointment today to learn more about document archive services for your business

Software

Software

square9-softwareSquare 9 Business Process Management solutions enable organizations to manage project tasks more efficiently by attaching business logic to documentation. With company-specific document workflows in place, process consistency is established, extending the ways in which people can work with their business critical information. Uniquely customizable process workflows can be built to fit the specific business needs of your organization to automate virtually any document driven process.

Common Applications Include:

Document Retention Scheduling – By setting the regulatory requirements for your documents, the BPM software will automatically remind you of when the retention period is over. The workflow monitors document dates to watch for appropriate retention times.

Accounts Payable Automation – BPM will automatically deliver and notify users of a required invoice approval, and instantly match it with corresponding purchase orders or packing slips to fully automate GAAP compliance.

Contract Management – Before a document is signed, BPM workflow solutions ensure the contract has been through the proper review cycle by tracking any changes, edits and approvals.

Employee Onboarding – The software will automatically match a new hire application with the associated documentation, such as W-4, I-9 and other critical onboarding documents, to streamline the hiring processes while ensuring regulatory compliance.

Software

Schedule an appointment today to learn more about software for your business

Consulting

Consulting

Curious about implementing a document management system into your business model? For document-intensive companies looking to challenge the definition of business efficiency, Square 9 Softworks develops next generation business solutions that drive increased productivity across all departments and applications.

Delivering the unique tools that streamline process performance, Square 9’s award-winning solutions save both time and money, contributing to the overall growth and success of your business, so you can spend more time doing the things that matter most.

Easily adopted to automate any paper-intensive area of business, Square 9’s solutions eliminate inefficiencies in accounts payable processes, human resources paperwork, contracts management and more.

Document Technologies can help you evaluate your process and design a unique workflow to meet your individual needs.

Consulting

Schedule an appointment today to learn more about Consulting Services for your business.